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Traffic Manager/Account Coordinator

We’re looking for a highly detail oriented Traffic Manager/Account Coordinator who is eager to play a critical role in a fun, fast-paced, and casual work environment. The successful candidate will in many ways act as DVA’s quarterback by managing deadlines and workflow through the agency on a daily basis.

 

Traffic Manager responsibilities

  • Organize and manage all agency- and client-placed media
  • Ensure all internal and external project deadlines are met
  • Ensure only accurate, up-to-date creative leaves the agency
  • Proofread all creative materials for accuracy, and ensure internal and external routing, editing, and approval processes are followed every time
  • Maintain up-to-date knowledge of the status of each agency job
  • Lead weekly whole agency traffic meeting
  • Produce and disseminate a daily traffic report listing the most recent status of each agency job
  • Manage DVA’s internal job numbering/tracking software program
  • Assist account managers to ensure they, as well as clients, are apprised of impending deadlines, creative needs, and media needs
  • Maintain knowledge of creative staff workload, with an eye toward ensuring balance, and prioritize workloads as needed
  • Produce and distribute accurate, detailed and complete job orders for creative staff to fulfill media deadlines
  • Work with creative staff and media representatives to ensure that any additional needs are met
  • Traffic radio, TV, print, digital and outdoor on time and with accurate run and tagging instructions

Account Coordinator responsibilities

  • Send materials to clients for review/approvals and follow-up as needed, including communicating client edits to account managers and creative team
  • Write job orders as needed/requested
  • Review/edit materials prior to client review
  • Liaise as needed with clients in partnership with the account manager and back up the account manager as needed
  • Attend and participate in client meetings as needed/directed by the account managers
  • Engage in productive/proactive conversations with clients and manage specific action items with minimal direction from account management
  • Ensure marketing and media plans are executed per established elements and timelines
  • Be alert to media coverage and advertising about the client and its competitors
  • Work with account planning to gather information and maintain competitive files
  • Seek out opportunities to get involved in accounts
  • Assist account managers in day-to-day account management activities
  • Ensure creative staff has the resources needed to complete work assignments (specs, files, quantities, deadlines, etc.)
  • Initiate contact and work with vendors, media reps, and other parties to obtain proposals, estimates, and products related to client projects, events and campaigns
  • Meet internal and external (client) expectations for timeliness and completion of work
  • Know and follow client procedures for correct information flow

Characteristics

  • Extremely detail-oriented
  • Capable of working on multiple projects and deadlines simultaneously
  • Able to quickly reprioritize work as required
  • Positive, can-do energy and attitude
  • Self-starter, ability to work without close supervision
  • Ability to intelligently and positively interact with other staff as well as clients

Education/experience

  • Bachelor’s degree in Marketing or related area
  • Minimum of three years full-time experience in a professional position related to the marketing field
  • Excellent written and verbal communication skills

Skills/experience that would make the candidate more competitive

  • Advertising agency account experience
  • Digital marketing experience
  • Experience with travel/tourism, healthcare, and/or outdoor recreation industry clients

To apply

Please familiarize yourself with the agency, then send your cover letter and resume to hello@dvaadv.com.

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